MEMO TO DVC FINANCE.

       
                                                               INTERNAL MEMO

 BY REGINALD A. MTUI


TO; DVC FINANCE

FROM; PRO

DATE; 14/02/2012

RE;  UCU PARTCIPATION IN REGIONAL EDUCATION EXHIBITION FOR UNIVERSITIES.

 Since UCU is a well known University in Uganda; it is a great pleasure for us to participate in Regional Education Exhibition for universities which is to take place at Collin Hotel in Mukono-Kampala from 25^th to 30^th of March 2012.

We need to play an active role in making clear our vision is perceived by the participants from both inside and outside the country in order to attract new intakes. This event is very important to us in that, it will not only help us to prove that we are the center of excellence in the heart of Africa but also to sensitize the participants  on the UCU mission, vision, objectives, departments, courses and also academic performance respectively.

UCU will be represented by 50 students, DVC Academics and the Director of events. There is also a need for drivers to take staff members, students and other officials who will be displaying leaflets and magazines to Collin Hotel.

A team of about 50 UCU staff and students shall participate in the event to represent UCU. The students shall participate in debate competitions with other universities. Then another group will participate in entertainment activities such as MDD. The DVC Academics shall present the document on the UCU background, mission, vision, objectives, achievements and other issues on Academic, Departments, Students, etc.

We are therefore requesting 6330000 Ushs to support the following; two mini Buses for transport, from campus to Collin Hotel which will cost 100 liters of diesel. We also need to pay membership fees of 1000000 Ushs which will directly go to the students association. We also need the writing materials such as note books and pens. Also we need printed materials such as fliers and brochures.

Budget estimate;

NO of Items.	Particulars.	Quantity.	Total Amount.
1.	Fuel-Diesel	100 liters@3000	300000
2.	UCU T-shirts	100 shirts @ 20000	2000000
3.	Membership fee	50 students 1000000	1000000
4.	UCU-Fliers	200@5000	1000000
5.	MDD Uniform	30shirts &trousers	1800000
6.	Ball pens	2 boxes with100 pens@300	30000
7.	Note books	100pices@2000	200000
		TOTAL PRICE	6330000